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ALICE Portal – Jobs Tab

This article reviews the Jobs tab and how to create import jobs.

The Jobs tab creates jobs that will perform scheduled imports from Microsoft Azure.

Jobs Employee Import Page Cropped

Creating an Azure AD Employee Import Job

Before setting up a Job using Azure AD, it must first be configured to integrate with the ALICE Receptionist. Refer to the connecting Azure AD to ALICE section for more details.

Selecting the "Azure AD" import option will provide five options for importing from groups:

  • Microsoft 365
  • Security
  • Distribution
  • Mail enabled security
  • All

After selecting the group import option, use the Select Employees From Azure AD option.

Jobs Import Employee-1

A pop-up window will appear with employee records that can be imported. Depending on your organization's size and the amount of information in your Azure AD, the data on this screen may take some time to load.

Selecting Employees

Job Details

  • Name — The display name of the Job that will appear.
  • Schedule—When clicking this field, a drop-down menu with any previously created schedules will appear. To create a Schedule, refer to the Schedules section.

Employee Groups

Place a checkmark by the groups that will be imported into the ALICE Receptionist database.  If a group includes individuals who should not be in the ALICE Directory, create a new group for individuals who will appear in the ALICE Directory and import that group instead.

If the import contains a large number of groups, the "Group Name Search" can be used to narrow down the results to the groups that appear.

Action

The Action section is locked for import jobs, allowing only a Full Sync, which adds, updates, and removes Employee records based on the groups in your Azure AD import.

Default Employee Settings

These fields determine the imported employee's default configuration. For details on the setting for each field, please refer to the Employee Tab section.

  • Card Action – Determines the action when a visitor selects the Employee Card.
  • Call Type – If the card action calls the employee, determine whether the call being placed will be an audio, video, or other type of call.
  • Notification Preference – Determines how the employee will be notified when a visitor checks in with them.
  • Card State – Determines how the card will appear, such as whether the card or its text will be visible. Or if the card itself will be visible.

Select the orange Save to save the Job.