Skip to content
  • There are no suggestions because the search field is empty.

ALICE Portal – Visitor Documents Tab

This article reviews the Visitor Documents Reports tab and explains how to view, download, and delete signed documents.

During check-in, visitors can be asked to review and sign documentation. Use this section to view the records of visitor documents and email the visitor a copy of their documentation.

Visitor Documents-1-1

Finding and Sorting Documents

First, set the date range of the records that should appear.

Visitor records can be sorted in two ways:

  • By default, the documents appear in order by date, with the latest signed document appearing first. Selecting the arrow by the Date column will reverse this order, showing the earliest record first.
  • The “Search by visitor name...” search field searches for documents signed by an individual's name.

Reviewing and Emailing Documents

When records are present on the list, a list of options is available for the record.

  • View – Displays the form the user reviewed, accepted, or signed.
  • email – Forward the acknowledged or signed document to a user. The document will be available for download via a clickable link in the email.

 The link sent to download the document will only be available for download. Afterward, a new email with a new link needs to be sent.

  • Download (2) – Downloads the document to the Downloads folder on your PC.

  • To – The recipient's email address to receive a copy of the document.

The email will be sent from noreply@alicereceptionist.com.

  • Subject – The subject line of the email that will be sent.

  • Body – The text to be included in the email.

  • Download (2) – Downloads the document directly to the Downloads folder on your PC.

  • Trash Can Small_14x15 – The record will be deleted from the ALICE Portal database. When selected, a pop-up will appear to confirm this action.

Deleted records cannot be recovered.